Task Force Golan - Op Danaca

CHIEF ADMINISTRATION AND FINANCE
(CHAF)

    ROLE

      1.   The CHAF Platoon is responsible for the provision of first line administration and financial support to all personnel posted to CCUNDOF (including HQ UNDOF) and CCUNTSO. We also provide limited admin, pay and NPF support to the CCMFO in the Sinai. Recoveries of some second line support provided to the UN is also the responsibility of CHAF.

    ORGANIZATION

      2.   The CHAF Platoon is comprised of 19 personnel; 17 military and 2 locally hired civilians.

      3.   On the financial side, a full range of services are provided; pay, claims, cashier, NPF, financial management and liaison with the UN for reimbursement of National funding. The fin experts act as financial advisors to the 4 messes and the Contingent fund, assist in reconciling stocktakings, provide financial counselling and advice on SISIP and SILP loans, and CSBs.

      4.   On the administration side, CHAF Platoon maintains a full service Camp Orderly Room (COR), comprised of a WO Chief Clerk, Sgt COR Supr, an R&D Section and a General Admin Section. The COR coordinates all administrative aspects of Arrival Assistance Groups (AAGs) and Departure Assistance Groups (DAGs). They are also responsible, administratively, for maintaining the CCUNDOF Data Base, CCUNDOF SOPs, Joining Instructions, Welcome Package, and to provide administrative assistance to the various Platoons as required. The Military Foreign Service Regulations (MFSR) clerk provides expertise in the complex set of rules governing personnel posted outside Canada.

    PLATOON COMMANDER

      5.   In addition to the normal management functions for this position, the Compt is responsible to perform local bank reconciliations on both the public and non-public bank accounts. The production of monthly budget reports for FMS and NPF as well as annual reviews of the Canadian and UN budgets, and the annual Civilian Wage and Contract Review boards are other important responsibilities.

      6.   As commander of 4 Bunker, the CHAF must ensure staff development and maintain a reasonable level of expertise in the following areas:

        a.  familiarizations with and ability to navigate around the AOS and AOLs;
        b.  basic camp security and defence skills;
        c.  basic soldier skills (part of the Continuation Training package); and
        d.  basic physical fitness - CHAF Platoon participates in a weekly fitness training program aimed at completing a 10km march in 110 minutes, by the 3rd month in theatre.

    PLATOON WARRANT OFFICERS

      7.   CHAF Platoon currently employs two WO positions, which provide technical expertise in both the financial and administration elements of support. They are responsible for the administration and discipline of the Platoon, which includes controlling duty lists, leave, and work flow within the section. The WO Chief Clerk is a one year position and as such, he/she is the Platoon WO for all of HQ Group. His/her responsibilities include sports functions, military skills training, camp general duties, social events, and coordinating the PER submissions.

    PAY / CLAIMS

      8.   This section provides pay services to Canadians at UNDOF, UNTSO and CCMFO using the CCPS static pay system. Most transactions - claims, Contingent Store purchases, telephone bills, welfare excursions, allowances and subsidies - are posted directly to the member's pay account. There is no designated "pay day" at CCUNDOF; personnel are able to come in at any time to withdraw funds from their pay account as needed. This alleviates the problem of securing large amounts of cash in Barrack rooms.

    CLAIMS / FMS SECTION

      9.   The normal range of claims services are provided to Canadians in theatre. The MFSR claims are normally completed here and returned to CFSU Ottawa for finalization. The Claims section is also responsible for verifying and processing for payment, all invoices from supply, kitchen, sigs, maintenance and CE.

    CASHIER

      10.   The CCUNDOF Cashier deals in 4 different currencies - the $US dollar is the currency which is used on Camp at the Messes, Contingent Store and welfare office. The New Israeli Shekel $NIS is available for purchases or travel within Israel, and the Syrian Pound $SP is also available for spending on the Syrian side. The Cashier holds Canadian dollars for those travelling home on leave or at the end of their tour. Rates of exchange are set by monthly by NDHQ. Camp personnel are required to use the Cashier to obtain Syrian Pounds. It is illegal to use or exchange $US dollars within Syria, except at authorized government exchange banks. Exchanging currency on the Black Market is strictly forbidden. The Cashier also sells American Express Traveller's Cheques.

    NON PUBLIC FUNDS (NPF)

      11.   The NPF Sgt provides accounting services to the following entities:

        a.  Contingent Store;
        b.  Contingent Fund;
        c.  Golan Club (Jr Ranks Mess);
        d.  A-Line Mess (Sr NCO's Mess);
        e.  Officers' Mess
        f.  Club 17 (all ranks Mess in Camp Faouar, Syrian side); and
        g.  Various clubs.

      12.   The Contingent Store records over $1Million in sales each year. The profits generated are used to fund clubs and activities on the Camp. The Contingent Fund is comprised of reps from all sections who evaluate and vote to approve/not approve proposed expenditures. Currently, the Contingent Fund and all the Messes are in a healthy financial position.

    RECEPTION AND DISPATCH (R&D)

      13.   The R&D section provides in and out clearance services to all rotations coming and going from CCUNDOF. There are 4 rotations each year - in Feb, May, Aug and Nov. The year long posted personnel rotate during the normal APS.

    GENERAL ADMIN SECTION

    CENTRAL REGISTRY (CR)

      14.   The CR is responsible for recording and distributing all incoming mail and Fax transmissions as well as packaging, (registering if required) all outgoing correspondence. The CR is also responsible for maintaining central files, and dead storage files.

    LEAVE SECTION

      15.   The leave clerk processes all leave applications and passes for all CCUNDOF personnel, ensuring minimum manning levels are enforced. He/she maintains a complete record of all UN leave, Compassionate, 60 and 24 hour passes, and CTO.

    CO's CLERK

      16.   The CO's clerk is responsible for general administrative duties on behalf of the CO, DCO, Adjt and RSM, such as compiling and promulgating Routine Orders, recording camp duties, and replacing CO's secretary when required.

    LEAVE/R&R SUBSIDIES

      17.   Although CF personnel attached to a UN mission are not entitled to CF Annual Leave, they are entitled to the following UN leave:

        a.  Two and one-half days per month of UN leave ( note: Saturday is considered a work day, so 6 days of UN leave are required for a full week off);

        b.  60 hour pass - twice per 6 month tour you are entitled to a "long weekend", called a 60 hour pass. You must take one on the Syrian side and one on the Israeli side.

      18.   Various leave and R&R subsidies are provided to CCUNDOF personnel through Canadian public funds, NPF or the UN. They are as follows:

        a.  Publicly funded Cdn R&R - $200Cdn per 6 month tour - receipts must be provided;

        b.  NPF Contingent Fund Leave/R&R - $300USD per 6 month tour - receipts must be provided; and

        c.  UN Leave Subsidy - $73.50USD per 6 month tour - must take 7 days UN leave in order to claim this subsidy - no receipts required.


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